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Aer Lingus Implements Paperless Office Technology

Aer Lingus is implementing Version One’s latest paperless office technology, seamlessly integrated into existing accounting software, to both modernise and streamline crucial business procedures.

John Greene, Systems Accountant at Aer Lingus, said, “Since we repositioned as a low-fares airline, we are continually striving for greater efficiency savings and yet security and preservation of our accounting documents is of paramount importance. ÊRecognising the benefits it can bring to our business, we’ve chosen Version One’s proven software to introduce a powerful new document archive and retrieval system and also replace existing output management software.”Ê

Aer Lingus will use the full suite of Version One software to its fullest potential.Ê They now have electronic images of documents instantly available; these can be retrieved within seconds, greatly improving productivity and replacing the need for physical storage.Ê Time and money will be saved, by reducing the time-consuming filing of both incoming and outgoing documents.Ê Copies of accounting documents can now be delivered instantly to customers and suppliers, via electronic transmission.Ê One of the most important aspects for Aer Lingus is the ability to scan over 65,000 incoming purchase invoices per annum from their many suppliers, allowing the introduction of electronic certification for their Business Managers, thus replacing a current paper-based system.Ê

“We expect a visible return-on-investment as a direct result of using Version One’s software, including greater efficiency, reductions in debtor days, better cash-flow management and improved internal communication,” John Greene explained.

Aer Lingus will also be using Version One’s software to facilitate the billing of other carriers through the IATA clearing house.


Primarily based out of Dublin, Aer Lingus offers routes to the UK, Europe and the US.Ê The airline also flies from Cork and Shannon airports.Ê Greg O’Sullivan, Group Financial Controller, commented, “As well as improving the security of vital business documents, we anticipate that implementing Version One’s paperless office technology will generate significant savings in all areas of use.”

“Taking advantage of Version One’s spectacular scanning capability, we will be expanding document scanning to other business applications within the organisation and also deploying this to remote locations,” John Greene added.

Tony Bray, Director at Version One, commented, “Aer Lingus is our latest client in the airline industry to realise the enormous global business benefits of implementing fully-integrated paperless office technology and we are delighted to work in partnership with them.”